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Web Conferencing Tip: Use a Headset

 
web conferencing, Infinite Conferencing, best practices, teletips, web conferencing tipFor some web conferences, using a central office speakerphone might be all you need. However, especially in noisier office environments the use of a headset with microphone that plugs into your phone or computer if using VoIP, provides better audio quality along with some other great benefits. These benefits include but are not limited to being able to keep your conversation private, while also keeping unncessary sounds like a speakerphone echo effect at bay.

Webinar Tip: Send Last-Minute Reminders

 
webinar, webinar tips, webinar best practices, Webinar Dos and Donts, teletipsWhen planning and scheduling your next event, remember to set your webinar so that reminder emails for all registrants are sent on the same day of the webinar and also 30 minutes before the webinar is scheduled to begin. By doing so, you can potentially increase the attendance rate, as you keep your webinar event on your audience's minds.

Audio Conferencing Tip: Prompt For Group Participation

 
phone conferencing, conference call, audio conferencing, audio conferencing best practices, teletipsWhen conducting a conference call, it is suggested that you occasionally ask participants for their opinion or concerns about the topic you're covering, at different times throughout the call. In addition, make sure to  address whomever you are directing the question at by name. By doing so, the participants are more likely to pay attention, since there is the possibility that they might be called upon for their input.

Web Conferencing Tip: Practice with Two Computers

 
web conferencing, Infinite Conferencing, best practices, teletips, web conferencing tipWhen preparing for a web conference, it is suggested that the presenter utilize two computers for a practice session. By doing so, the presenter will be able to log in on one computer as the moderator and on another computer as a participant. As the presenter works his/her way through the presentation, they can look at the participant computer to see what the particpants would be seeing for the live session. If you do not have two computers available to you, try using a dual monitor display and two different web browsers to achieve a similar result.

Webinar Tip: Use Relevant Graphics

 

webcasting, webinar, webinar tips, webinar best practices, webcasting tips, Webinar Dos and Donts, teletipsWhen detailing important statistics during a webinar that you want your audience to remember, you must make sure to properly portray the graphics by creating slides that are more uniform with the rest of the presentation. Moreover, the entire presentation should follow a theme, including the background colors of the slides. Make sure the text that details the statistic stands out from the background and your graphic works with and reflects that statistic. Lastly, you don’t need to include a lot of information on a slide. Your verbal presentation will elaborate.

Audio Conferencing Tip: Consider a Q&A Call Only

 
phone conferencing, conference call, audio conferencing, audio conferencing best practices, teletipsIn order to further enhance productivity,  some companies have had great success in conducting their audio conference calls in a Question & Answer format. By doing so, the presenter or main speaker will not be required to prepare any material for building a presentation or talking points. As long as the presenter asks for the questions ahead of time, they can prepare based on those specific questions you receive, allowing them to better tailor the call to the participants' needs.

Web Conferencing Tip: Reduce Your Gaze Angle

 
web conferencing, Infinite Conferencing, best practices, teletips, web conferencing tipWhen using webcams during your web conference make sure that you adjust the positioning for least possible angle between your camera and your eyes' gaze. Most often, to reduce this gaze angle you would place the webcam near your monitor by the area of the screen you watch the most often. In most common web conferencing scenarios, this would be on top of your monitor, either centered or slightly off to the left or right.

Webinar Tip: Assign Q&A Time Slots

 
webcasting, webinar, webinar tips, webinar best practices, webcasting tips, Webinar Dos and Donts, teletipsIt is commonplace to allow questions and discussions in the middle of a classroom session, but this is not the best format when hosting a webinar.  When talking to an audience you can't see that has joined you in virtual session, the speaker in the webinar needs to take charge of the flow. It is for this reason, we recommend assigning specific time slots within the webinar for questions and discussions. Most often, the particpant Q&A is done in the last 15 minutes of the webinar session.

Audio Conferencing Tips: Try Operator Assisted Calls

 
phone conferencing, conference call, audio conferencing, audio conferencing best practices, teletipsWhen conducting a major conference call, it is suggested to have someone connected on the line to support you. By utilizing an operator for your conference call, you will be provided with a dedicated conference specialist who will aid you in prepping for your event and then handle all of the various needs not only during but after your meeting, as well. These services include but are not limited to opening statements, assisted Q&A sessions, closing statements and even custom reporting. Lastly, by having an operator on your conference call, the participants will have someone to reach out to for direct help if they need to troubleshoot or get answera to technical questions.

Web Conferencing Tip: The 15-Word Summary

 
web conferencing, Infinite Conferencing, best practices, teletips, web conferencing tipWhen conducting a web confenrence, it can be easy to get caught up when you're attempting to summarize the presentation. As such, the important thing about presentations is to make sure to try and kreep them succinct. If you can’t summarize your main point in 15 words, you need to try again. This short summary will keep you from boring your attendees.
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