Make sure to always record your webinar sessions, not only for your audience but also for yourself. This way, you can review the recording and find ways to improve your performance by tweaking tempo, slide changes and transitions, and overall smoothness of content delivery. In addition, by reviewing the webinar after it has ended, you can also imagine it from the participant standpoint which will allow you to adjust interactive features such as polling and Q&A for future events accordingly.
If you have ever held a conference call, chances are you were talking to your attendees for a particular purpose or reason. For that reason, we suggest that you send a quick thank you note or the meeting minutes via email upon completion of the conference call. This will help to transfer content that was discussed during the call to a written format for further follow up. Lastly, it will also allow anyone who may still have had a question or comment that couldn't speak during the audio conference, a chance to share their information with fellow attendees.
It is important to remember that the bandwidth of your Internet Service Provider determines the overall quality of the web conference communication. As such, make sure to exit from your email client, instant messaging service, extra browser tabs and anything else that accesses the Internet and could potentially slow your connection. Next, try to use a computer with a wired connection instead of wireless. This will help to ensure that you are not losing valuable bandwidth. Lastly, as with most offices you likely share your web access with coworkers. Politely ask them if they could minimize online use (especially donwloading or transferring files) during the web conference.
No one will know to attend if you don’t promote. In most cases, webinar tips state it is best to begin promotions about three weeks prior to the event. Some of the most popular methods of promoting include emails, social media, your website, LinkedIn and more. Check with your webinar vendor to find out about their services notifying, registering and reminding your attendees about the webinar. As you design your invitations, make sure you are clear about the date and time of the event, as well as how long it will last and what your attendees can hope to gain from attending. It is important to portray value in your live to build your attendance. Use email blasts, as well as create hashtags to use in social media, to bring attention to your webinar through various channels.
It is common place when you're in a meeting in person or even a video web conference, to make eye contact with the person to whom you want to respond to your comment or question. This in turn, alerts that person and cues them respond to you. However, you will not have the luxury of making eye contact during an audio conference. As such, it is recommended that you say the name of the person with whom you wish to speak prior to asking a question or making a statment. For example, you would have to specifically ask an attendee - "Ron, where do we stand on those TPS reports?"
When you first begin web conferencing, it is strongly suggested to understand the platform from both a host and participant perspective. For this reason, the Infinite Conferencing team recommends that for your first few practice sessions, that you utilize two computers; one where you are logged in as the moderator and the second where you are logged in a sa participant. Then as you go through the practice run of your presentation, look at the participant computer to see what they are seeing, especially when using interactive features like screensharing or polling. Not only will you be more comfortable with delivering your presentation, you will also gain a better understanding of the various interactive tools at your disposal.
Scheduling a live webinar is one of the most difficult aspects, especially if your attendees span the globe. In addition, the date and time you choose can have a profound impact on the success of your event. For instance, studies have shown Tuesday and Wednesday are the top two dates for holding webinars. In fact, more than 50 percent of webinars are held on these two days alone. It is also important to avoid conflicts with major industry events. Finally, pay close attention to the time zones of your attendees and plan around the most convenient time for the largest number of attendees. You may also want to consider holding two webinars to reach a larger audience.
A great way to aid in minimizing late arrivals by participants is by using permanent access codes, instead of having callers looking up a different code each time a conference is held. Furthermore, ever-changing, and often difficult to remember access codes can potentially cause delays of anywhere from a few seconds to several minutes. As such, to help ensure participants connect into you audio conference quickly and conveniently, always opt to use shorter, permanent access codes, because not only is it frustrating, but these delays cost your organization time and money.
In order to avoid audio feedback during your web conference, adjust the position of your microphone and headphones/speakers to get the best sound. Ensure that your speakers are far enough from your microphone, to prevent any audio looping. If you are using a headset mic and earphones, ensure they aren't blocking your face, as this will help prevent muffled sounds. Furthermore, try your best to avoid moving things around or shuffling through papers while you or others are speaking. Lastly, turn off TV's, radios and other electornics to further eliminate background noise.
Follow-up after the event is critical. Compare the list of registered attendees versus those who actually attended. Gather their contact information so you can send out surveys and receive feedback, if desired. The key is to get your follow-up emails out as soon as possible after the event, as well as any information you promised to deliver to your audience via email. A prompt follow-up means your webinar is still fresh in your audience’s mind and the feedback will be more valuable. Within an hour is the best amount of time.