Skype for Business is a great collaboration tool that makes it easy for business to hold quick virtual meetings. It has tons of useful features and can be an asset to any organization. Unfortunately, most people do not take full advantage of this service.
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Tags: effective communication, phone conferencing, communication tools, operator assisted conference, Infinite Conferencing, conference call, communication, reservationless conferencing, teleconference, skypeforbusiness
The professionally managed, virtual event company KRM Information Services has recently announced it will be ceasing operations. KRM Information Services specialized in fully managed webcasting and webinar productions and has played a major role in facilitating lead generation and audience engagement for countless industries.
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Tags: webinar provider, Webinars, webcasts, effective communication, Communication Software, webcasting, marketing, web event, Infinite Conferencing, lead generation, customer relations, KRM Information Services, professionally managed services
You may be asking the following question at this point in your search for a conferencing solution: Why would anyone want to pay for a premium conferencing platform when there are countless services available for free online? After all, there’s no better way to save money than by investing in a free product, right?
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Tags: conference company, Teleconferencing, conferencing provider, phone conference, communication platform, communication tools, Infinite Conferencing, conferencing, communication
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Tags: collaboration, audio conferencing, conferencing provider, Infinite Conferencing, audio conferencing best practices, conferencing, audio conference, communication, tips, teleconference
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Tags: Teleconferencing, collaboration, conferencing provider, collaboration platform, Conference Provider, audio bridge, Infinite Conferencing, conferencing, communication, teleconference
For some web conferences, using a central office speakerphone might be all you need. However, especially in noisier office environments the use of a headset with microphone that plugs into your phone or computer if using VoIP, provides better audio quality along with some other great benefits. These benefits include but are not limited to being able to keep your conversation private, while also keeping unncessary sounds like a speakerphone echo effect at bay.
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Tags: best practices, web conferencing, web conferencing tip, teletips, Infinite Conferencing
When preparing for a web conference, it is suggested that the presenter utilize two computers for a practice session. By doing so, the presenter will be able to log in on one computer as the moderator and on another computer as a participant. As the presenter works his/her way through the presentation, they can look at the participant computer to see what the particpants would be seeing for the live session. If you do not have two computers available to you, try using a dual monitor display and two different web browsers to achieve a similar result.
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When using webcams during your web conference make sure that you adjust the positioning for least possible angle between your camera and your eyes' gaze. Most often, to reduce this gaze angle you would place the webcam near your monitor by the area of the screen you watch the most often. In most common web conferencing scenarios, this would be on top of your monitor, either centered or slightly off to the left or right.
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When conducting a web confenrence, it can be easy to get caught up when you're attempting to summarize the presentation. As such, the important thing about presentations is to make sure to try and kreep them succinct. If you can’t summarize your main point in 15 words, you need to try again. This short summary will keep you from boring your attendees.
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When conducting a web conference, try to put an additional person in the room with the presenter. This way, the conversation can be directed at an individual rather than into a microphone or the computer. Not only will this aid in the presentation sounding much more natural and captivating for the listeners, but it will also help to put the presenter more at ease.
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Often times when conducting a web conference, you will be using bandwidth intensive features such as the webcam or screensharing. For this reason, we recommend the use of a wired connection. While WiFi may seem like a good option for a web conference session, it has its negatives. The most common issues associated with being on WiFi for a web conference are related to connection quality. With a WiFi connection you will be more prone to spotty session quality and transmission speed.
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It is important to remember that when conducting a web conference, you should make sure not to present too quickly. More specifically, regardless of how fast your work or home internet connection is, your participants will also experience some level of difference between what you see on the screen and what they are seeing. To combat these latency issues, try working around 50% slower than you would in an in-person meeting.
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Regardless of whether you're connecting to your web conference from a your office, home or on the road, it is very important to take into account the positioning of your webcam. For example, it may be that your work desk setup is slightly better suited for multitasking projects than for conferencing and will need to be tweaked. Make sure to preview your own webcam output to make sure that you're at just the right distance from the camera so that you do not appear too relaxed or stiff. Lastly, avoid pointing the camera at a direct light source such as a window or lamp, as this can cause the webcam to overcompensate and whiteout the video.
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It is important to remember that the bandwidth of your Internet Service Provider determines the overall quality of the web conference communication. As such, make sure to exit from your email client, instant messaging service, extra browser tabs and anything else that accesses the Internet and could potentially slow your connection. Next, try to use a computer with a wired connection instead of wireless. This will help to ensure that you are not losing valuable bandwidth. Lastly, as with most offices you likely share your web access with coworkers. Politely ask them if they could minimize online use (especially donwloading or transferring files) during the web conference.
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In order to avoid audio feedback during your web conference, adjust the position of your microphone and headphones/speakers to get the best sound. Ensure that your speakers are far enough from your microphone, to prevent any audio looping. If you are using a headset mic and earphones, ensure they aren't blocking your face, as this will help prevent muffled sounds. Furthermore, try your best to avoid moving things around or shuffling through papers while you or others are speaking. Lastly, turn off TV's, radios and other electornics to further eliminate background noise.
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When you throw a long, involved question at your audience from the start, it is going to take them much longer to become familiar with the chat feature. Instead, ask something simple and short at the beginning of your web conference, such as their names or where they are from. This allows your audience to find the chat box, learn how to use it and practice responding before you require them to create a longer, more involved answer. Lastly, you should also recognize at least a few of the responses verbally so you can show your audience you are really reading what they write.
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If you decide to utilize a webcam during your web conference, make sure to maintain frequent eye contact with the camera. By doing so, you will allow your remote audience to feel more like a part of the meeting, as it seems as if you are now talking directly to them. If you are not using a webcam, some services allow you to upload a JPEG of yourself. While your speaker photo may not update like video, it will still help the audience connect with you, while using less bandwidth.
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It is highly recommended that you, as a host, plan on providing a brief introduction during the beginning of the web conference. The reason for this is that it is a good time to not only introduce yourself, but also others who may be presenting during the web conference. Lastly, this is an ideal time to provide any additional information to your participants such as what you expect out of them and also let them know how to go about asking questions during the web conference.
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Many web conferencing services have advanced features like screen sharing available. If you are planning on sharing your screen with the group, make sure that you enable the screen sharing feature prior to the start of your scheduled conference time. This helps to save time and also prevents others from having to wait during the meeting. Furthermore, it is suggested that you lower your computer’s screen resolution to at least 1024 x 768. This will help to reduce the data you are sending and as such, will help those viewers that have lower quality monitors see everything clearly.
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If you are using web conferencing in order to promote a company, service or product, a strong call to action that motivates your readers to want what you are offering is strongly recomended. By including a strong call to action, you web conference will make your listeners feel the urgency in why they need to purchase or take a closer look at your products and services. Furthermore, this will also highlight the importance and overall value that your subject offers. Lastly, make sure your message is clear enough that your audience understands what you are trying to convey.
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Often times when a presenter continually refers to an outline, a particular diagram or piece of information that the audience can’t see or participate in this, the situation causes confusion and can often times lead to increased levels of frustration for all. This often occurs when the information was earlier in the presentation and is being referred back to.
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When you have more than several people on a web conference, it is easy for multiple people to want to share their ideas, push slides and speak at the same time. However, when you have too many people who have presenter features such as controlling slides and annotation tools, a sense of disorganization and chaos can quickly overcome your meeting. For this reason, if your web conference requires the use of several presenters make sure to plan the flow of the meeting and coordinate roles prior to your event start time. Remember, by keeping control and limiting the number of presenters, you are reducing the chance of unauthorized use of a web conferencing features and disruptions within the meeting.
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Running late happens, but do your best not to be late for any web conference meetings. It is always best to arrive about five to 10 minutes early so you can become comfortable with the web conferencing software being utilized. This also allows the meeting to start on time and avoids the distraction of late entrants. Another recommendation is to send an “I’m here in case you want to join early” email to the entire attendee list. Make sure to include all the log-in details and instructions again, to make the information easily available to your participants.
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Take the time to schedule a mock web conference before your live conference where you can practice your presentation before doing it live. This will give you a chance to become familiar with the materials you are presenting as well as the location of files you plan to show to your audience. Practicing will also give you more confidence when you are live in front of your participants.
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Tags: best practices, web conferencing, web conferencing tip, teletips, Infinite Conferencing
This particular web conferencing tip applies to you regardless if you're a moderator or a participant. When conducting or participating in a web conference, your location and environment are key. A loud environment will be distracting for all that are attending your web conference. As such, try to locate a room with a door and make sure the door remains closed for the duration of your web conference. In addition, it is suggested that you imagine that your office the stage for your meeting and that your participants make up the audience which is in the room. Make sure you don't say anything, do, or wear anything that you wouldn't in real life. However, it can be difficult to find a quiet spot in an office environment from time to time. If you find yourself in this situation or are working in a cubicle, put a sign up saying that you are participating in a web conference, as this will help make those around you more aware of their noise levels.
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If you don’t know what this best practice is, you may find that people quickly become uninterested in your presentation. As such, what this tip states is that your presentation shouldn’t include more than 10 slides, should last no more than 20 minutes and should include font that is at least 30 points. Keeping things short, simple and easy to read will better engage your attendees.
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About Our Discussion - hashtag #office101
In the last 10 years 2 million more women than men hold college degrees in the US. Seventy percent of current high school valedictorians are women. Yet, the further up the management ladder you go, women continue to be increasingly underrepresented, holding only 10 percent of S&P executive positions with a measly 3 percent of Fortune 500 companies run by women (Stroope & Hagemann, 2011). Though the quantity and quality of capable women in the workforce has increased, not many of them are making it into top jobs—a sign that organizations might be overlooking some of their best talent.
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Tags: office101, In The Office, free event, Infinite Conferencing
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Tags: CE, Continuing education, Continuing professional education, Infinite Conferencing
Bad habits seem to be prevalent in phone conferencing because you aren’t face to face with the other individual. Showing up late, holding side conversations with others in the room and forgetting to put your phone on mute to avoid creating distractions are all common occurrences on a conference call. While most people are familiar with proper etiquette in situations, such as eating dinner or even attending a business meeting in person, where is the etiquette for audio conferencing? These audio conferencing best practices will bring good manners to your next call, while ensuring that you make the make the most of Onstream Media's services.
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Tags: Onstream Media, phone conferencing, audio conferencing, Infinite Conferencing, conference call, audio conferencing best practices
In the business world, the days of having to meet in person or hold a call between two or three people are in the past. Today, most businesses are making use of conference call software and webinars to hold those important meetings with clients and colleagues across the country and around the world. Before your business joins this new trend, it is important to find one of the best providers in the business. Infinite has consistently ranked well with Top Ten Reviews, providing their users with top-notch services.
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Tags: audio conferencing, webinar, live webinar, review, Infinite Conferencing, conference call, conferencing, audio conference
When you are involved in the business world, you realize the importance of being able to conduct a conference call on a whim. However, in the past, audio conferencing was only available if you set up the appointment ahead of time to reserve your time slot. Today, advances have been made in this technology that allow you to conduct these conference calls without having to make a reservation ahead of time. Starting in the 1990s, this form of conferencing via the phone lines has grown to include a variety of features that make using it even easier.
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Tags: reservationless, Onstream Media, audio conferencing, Infinite Conferencing, conference call, reservationless conferencing
Whether you are hosting an Onstream webinar or a live presentation to your company, you may want to make use of PowerPoint to create a good presentation. Before you get started, you may wonder what exactly makes a good PowerPoint slide. There really isn’t a right or wrong answer to this question. However, if you use these guidelines you will be able to create PowerPoint slides that are right for your presentation.
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Tags: webinar tips, Onstream Media, powerpoint presentation, powerpoint, Webinar Planning, Infinite Conferencing, Planning for a Webinar, video conferencing
Most companies use webinars as a way to generate more leads for their business. However, they often forget that it can be a content marketing strategy as well. If you intend to use Onstream webinars as a way to inform people about the products you have to offer that require long sales cycles, you need to come up with a plan. Heading into a webinar without a plan is inviting chaos into the mix, creating more problems for everyone involved.
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Tags: Webinars, webinar tips, Onstream Media, Infinite Conferencing
The fear of public speaking is something that is real for many people. Some people would rather go through other seemingly horrifying ordeals, such as getting a root canal or visiting with an annoying friend or relative, than get up and talk in front of a group of strangers. However, when you find you must give a presentation for your business, you can help alleviate your fears and really leave an impression on those who see your presentation if you make an effort to create a fun, engaging presentation by following these tips:
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Tags: Onstream Media, web conferencing, Web conferencing Best Practices;, Webinar Planning, Webinar Mistakes, video conferencing tips, web seminar, Infinite Conferencing
When you set up an Onstream virtual event, it is important to make it easy on yourself and your attendees to register so you know exactly how many people to expect. An online registration system can be easy for your attendees to use, as well as reduce the work you need to do to add up all your attendees. However, to ensure it is easy for everyone, you should incorporate these five tips for the best registration possible.
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Tags: webinar tips, Onstream Media, Webinar Planning, Webinar promotion, Webinar Events, Infinite Conferencing
Come visit us today at booth 649 at AIBTM in Baltimore!
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Tags: Infinite Conferencing
Would you like to learn how Best-in-Class marketing organizations use Rich Media to generate leads, increase conversion and shrink their sales cycle?
The Aberdeen Group has partnered with Infinite Conferencing to bring valuable new research on rich media best practices to our community. Please take this 10-minute survey to add your voice to the research.
By participating in the survey, you will be able to determine the Best-in-Class procedures for deploying Rich Media tools and benchmark your performance. The resulting research report will provide a roadmap for leveraging solutions in video, web events and web meetings.
In appreciation for sharing your time and thoughts with us, Aberdeen will provide complimentary access to its forthcoming Rich Media for Sales & Marketing research report (a $399 value). Individual responses will be kept strictly confidential, and data will only be used in aggregate.
Please click here to begin the survey!
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Today we are exhibiting and speaking at the Meetings Technology Expo, held in Washington, DC.
Vice President of Development and Sales, presented a session about the trends and strategies on hosting a successful virtual event.
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Tags: trade show, Infinite Conferencing, MTE, Meetings Technology Expo
There is so much information available on the Internet for free. If you are going to be using Infinite Conferencing for your webinar, you need to know how to get people to buy it, especially if you plan to use it to generate income. Understanding how to get people interested in your webinar over the free content is important.
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Tags: webinar tips, Onstream Media, webinar, Webinar Planning, Infinite Conferencing, Planning for a Webinar, education
If you want your Infinite Conferencing webinar to be a success, you need people to attend it. This is where your invitations become important. How do you create compelling invitations that will encourage people to attend your webinar? There are a few things you can do.
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Tags: Webinars, webinar tips, Onstream Media, web conferencing, Webinar Events, Infinite Conferencing
Whether a business is a small organization just starting out or a large corporation on the verge of going international, reliable web conferencing is an important aspect of today’s business. Clients, employees, and investors are frequently scattered across the globe. The ability to conduct presentations, board meetings, and webinars on the Internet with all of the richness of a face-to-face meeting is a competitive advantage in many markets. Purchasing web conferencing from Infinite provides companies with this advantage.
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