Choosing the Right Web Conferencing Tool

Posted by Sabrina George on Tue, Oct 11, 2011 @ 09:13 AM

A Practical Guide to Perfect Online Collaboration

Tools for Collaborating

The Internet has made numerous things possible. In the commercial aspect, companies find it convenient to hold meetings anywhere across the globe, thanks to the power of web conferencing tools. There is no more need to spend money on sending people to meet at a posh place to talk about the business if the negotiations can be done right at the convenience of every individual’s home. Truly, the power of communication that the internet presents through web conferencing tools makes business deals, negotiations, and discussions faster, cheaper, and more efficient.

Regardless of the type of organization you are in, you and your colleagues would surely need a web conferencing tool if you require constant collaboration and consultation. Without worrying about the proximity of your peers, important matters at hand can be settled in a fast and economical way by simply choosing the right web conferencing tool. The main challenge, however, is choosing the right kind of conferencing tool for your organization since there are various web conferencing tools available online. To help you choose the right product, take note of the following considerations:

Size of your organization

Keep in mind the number of people that you expect would use the web conferencing tool. High-end web conferencing tools may be best for companies wherein more than 10 people are expected to take part in a cyber conference.

Frequency of Use and Payment Plan

How often do you expect to use the web conferencing tool? If you will use the tool on a regular basis, better invest in a product that offers fixed payment plans so you can enjoy the best value of an unrestricted web conferencing service. If you don’t expect regular usage of the product, “pay per use” payment arrangements may be best for your organization.

Setup and Installation

Would you prefer to use a web-based conferencing tool or a product which requires software installation to your PC or laptop? Check with your colleagues regarding this so you can choose a product that you are comfortable to use.

Extra Features

Would you want to have recording features, a white-board option, and screen-sharing features in your web conferencing tool, or would a simple chat and video call platform work fine? Organizations needs vary when it comes to conducting meetings, so list down the activities you expect to take place in a web conference and figure out the features that you want to have in your web conferencing tool

Tags: web conferencing, web conferencing tools, choosing the right web conference

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